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- How CapitalChic scaled luxury concierge operations in France with Hostaway integration
How CapitalChic scaled luxury concierge operations in France with Hostaway integration
CapitalChic Conciergerie is a professional vacation rental management company based on the Côte d'Azur, specializing in high-end short-term rental management. Founded and led by Carole Cesari, the company manages a portfolio of around 40 properties with steady, ongoing growth. As the business expanded, the team needed a way to professionalize operations while maintaining the impeccable quality standards CapitalChic is known for.
The Situation
Before using Breezeway, CapitalChic relied on dispersed tools and manual processes to coordinate operations across a growing portfolio. Scheduling cleanings, especially during peak periods, was a constant challenge, and tracking the actual execution of tasks across cleaning, linen, and maintenance lacked consistency.
Quality control between stays was difficult to standardize, and real-time visibility into field operations was limited. Team communication was scattered across multiple channels, making coordination harder than it needed to be. The absence of timestamped reports also made it difficult to verify exact interventions, when teams arrived on site, how long tasks took, and whether services had been validated.
The Solution
CapitalChic implemented Breezeway to centralize and structure operational workflows across cleanings, inspections, and task management. With Breezeway and its integration with Hostaway, the team automated task scheduling, established detailed quality checklists, and gained real-time visibility into field operations. Owner reporting also became a core part of the value proposition, reinforcing CapitalChic's positioning as a high-end concierge service.
The Results
Delivering a more consistent guest experience
For a luxury concierge service, consistency is everything. Breezeway's checklists and structured workflows have helped CapitalChic standardize property preparation across every stay, significantly reducing missed cleanings, oversights, and the kind of last-minute mistakes that used to slip through informal channels.
The impact has been visible on the guest side too. Review scores have improved thanks to more reliable, higher-quality property prep, and cleaning-related complaints have dropped meaningfully. For a brand built on premium service, this consistency is what reinforces CapitalChic's positioning on the Côte d'Azur.
Saving time with automated scheduling and centralized workflows
With Breezeway, CapitalChic gained a single source of truth for all operational tasks. Scheduling that used to require constant manual follow-up is now automated, freeing up 5 to 8 hours every week for the team to focus on higher-value work.
With cleaning, linen, and maintenance tasks all managed in one place, Carole's team can plan ahead more effectively and handle peak periods without scrambling.
Empowering field teams and improving accountability
Beyond operational efficiency, Breezeway has had a meaningful impact on team dynamics. Field staff are more autonomous and accountable, with clear visibility into what needs to be done, when, and to what standard.
Communication, once scattered across different channels, is now centralized and structured. Everyone, from cleaning teams to maintenance staff, operates from the same shared view of daily operations, making coordination smoother and faster.
Strengthening owner relationships through transparency
Owner trust is at the heart of any concierge business, and Breezeway has helped CapitalChic strengthen that trust through transparency. Detailed reports on completed tasks, quality checks, and interventions give owners clear, reliable proof of the work performed across each property.
This level of transparency reassures owners that their assets are being managed consistently and to a high standard, reinforcing CapitalChic's image as a professional, high-end concierge.

Scaling operations with Hostaway integration
Breezeway's integration with Hostaway plays a central role in CapitalChic's operational efficiency. Booking data flows automatically between systems, triggering tasks in real time based on arrivals, departures, and stay details.
This automation eliminates manual data entry, reduces human error, and improves coordination between reservations and field operations. The result is a smoother, more reliable workflow that supports CapitalChic's continued growth without adding operational complexity.
Breezeway is an essential tool for any concierge service looking to structure, professionalize, and scale their operations while guaranteeing impeccable on-the-ground quality.
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